• Affordable Housing Advisory Committee

• Beautification Advisory Board

• Economic Development Advisory Board

• Firefighters' Pension Plan Board of Trustees

• Local Business Tax Equity Study Commission

• Parks & Recreation Advisory Main Page

• Parks & Recreation Advisory Sub-Committees

• Planning and Zoning Board

• Special Magistrate Agenda

• William S. Harvey Scholarship Selection Committee

Advisory Boards

Page Last Updated: - 8/26/10

Volunteer To Help Your City - Serve On A City Advisory Board!

If you would like to volunteer for one of the City’s Advisory Boards or Committees, please contact the City Clerk’s Office at (386) 878-8100, by email at jkent@deltonafl.gov or fill out an online City Board/Committee application (In order for the application to be accepted ALL fields must be filled in.  This includes a list of references).

The City Clerk's office maintains applications in an active file for six (6) months. If you have submitted an application within the last six (6) months, but were not chosen and would like to be considered for another Board, please contact the City Clerk's Office and ask that your application be placed up for consideration.

The City of Deltona is currently looking for one (1) individual interestedin serving on the Volusia Transportation Planning Organization (TPO) (Previously named the Metropolitian Planning Organization (MPO)) - click here.

The City of Deltona is currently looking for one (1) individual interested in serving on the William S. Harvey Scholarship Selection Committee.  The member will be a full voting memeber appointed by the City Commission.  For further information - click here.

The City of Deltona is currently looking for individuals interested in serving on the Parks and Recreation Advisory Board.  The member will be full voting member appointed by the City Commission.  For further information - click here.

The City of Deltona is currently looking for one (1) individual interested in serving on the City's Senior Advisory Sub-Committee. Individuals appointed to this board must be residents of the City of Deltona. For futher information - click here.

If you are not notified via phone within a week of submitting your application that your application was received, please contact the City Clerk's office to verify your application is on file.

• Affordable Housing Advisory Committee
  (11 members): Meets dates and times to be determined.
  
  

• Beautification Advisory Board
  (7 members): Meets on the 4th Tuesday of each month at 6:30 p.m., in the City Hall 2nd Floor Conference Room, 2345 Providence Blvd.

• Economic Development Advisory Board
  (7 voting members); Meets the 2nd Monday of each month at 6:30 p.m., in the City Hall 2nd Floor Conference Room, 2345 Providence Blvd.

• Firefighters’ Pension Plan Board of Trustees
  (5 members): Meets on an as-needed basis, at least quarterly, at 5:00 p.m., in the City Hall 2nd Floor Conference Room, 2345 Providence Blvd.

• Local Business Tax Equity Study Commission
  (3 members): Meeting days and times have not been established for this Commission at this time, but will most likely occur on a weekday evening, 3-4 times per year.

• Park & Recreation Advisory Committee
  (7 members): Meets on the 2nd Monday of each month, at 7:00 p.m., in the City Hall 2nd Floor Conference Room, 2345 Providence Blvd.

• Parks & Recreation Citizen Accessibility Advisory Sub-Committee
  Meetings held the 3rd Thursday of each month at 5:45 p.m. in the City Hall 2nd Floor Conference Room, 2345 Providence Blvd.

• Parks & Recreation Senior Advisory Sub-Committee
  Meets on the 4th Monday of each month at 6:00 p.m. at Deltona City Hall, 1st Floor Kitchen, 2345 Providence Blvd.

• Parks & Recreation Youth Advisory Sub-Committee
  Meets once a month at 5:30 p.m. at City Hall, 2345 Providence Blvd., Deltona. For the current month's meeting date, please call the Parks & Recreation Department at 386-878-8900.

• Planning and Zoning Board
  (7 members); Meets the 3rd Wednesday of each month, at 7:00 p.m. in the City Commission Chambers, 2345 Providence Blvd.

• William S. Harvey Scholarship Selection Committee
  (7 members); Meetings to be scheduled as needed; funding cycle for the 2007/2008 scholarships has closed. Meetings held in City Hall, 2nd Floor Conference Room, 2345 Providence Blvd. Scholarship Selection Committee meetings will start up again in the Fall of 2008.

• Special Magistrate
  Meets the 4th Wednesday of each month, at 5:30 p.m. in the City Commission Chambers, 2345 Providence Blvd.

ADVISORY BOARD/COMMITTEE MEMBERS:

This web page is designed as an informational tool and guideline to the City’s various Advisory Boards. It presents a statement of purpose and policy and outlines the role, operation and responsibilities of the advisory board and its members.

QUALIFICATIONS:

To be qualified for appointment, a prospective appointee must reside within the City limits of the City of Deltona. All applicants for a City Advisory Board shall complete a Citizen Board/Committee application form (online form), which will be kept on file by the City Clerk. Advisory Board members serve their appointed term without any compensation. Additional qualifications may be ordained or be otherwise applicable for a particular board. Boardmembers are appointed by individual members of the City Commission, with the approval of the City Commission, or by the City Commission as an elected body.

STRUCTURE:

The City Commission and staff, with the help of advisory boards determine overall City goals. Citizen members advise and assist the City Commission in areas of special concern, opening additional lines of communication between the general public and the City Commission. Such groups help assure that City government is responsive to its citizens.

Advisory Board benefits include:

• Focusing attention on specific problems or areas of concern;

• Encouraging citizen participation in formulating alternative goals;

• Presenting a point of view that may differ from professional staff;

• Making recommendations based on thorough consideration of alternatives; and

• Providing an in-depth analysis of topics to be decided by the City Commission.

BOARDS’ ROLE AND AUTHORITY:

The primary role of advisory boards is to encourage increased public input and citizen participation in the determination of City policies and procedures. Advisory Boards do not become involved in the administration or operation of City Departments. Boardmembers may not direct administrative staff to initiate programs, conduct major studies or establish official policy with the express approval of the City Commission. However, City staff members are available to provide assistance to each Board.

Despite differing tasks, all Boards share some basic responsibilities. Members should stay informed on subjects of interest to the specific Board. Conscientious meeting attendance is also a fundamental responsibility, as irregular attendance lessens one’s ability to study all aspects of items under consideration.

The Mayor and City Commission are sensitive to the needs and expectations of the citizens. Therefore, Board members should also develop sensitivity to such needs and expectations. To a great extent, success depends upon the active assistance and recommendations given to the City Commission by the Advisory Boards.

RULES OF PROCEDURE:

Standing boards shall adopt by-laws for the conduct of the business of the board. In accordance with its by-laws, the Board shall annually select Board officers.

ATTENDANCE:

Boardmembers’ office may be declared vacant by reason of death, resignation, mental or physical incapacity, absenteeism as prescribed hereafter, or for conduct bringing discredit to the City of Deltona or the Board.

So that the Board may responsibly carry out its duties, all members should make every effort to attend all meetings. If a member has three (3) unexcused absences, the Board shall terminate the individual’s membership and ask the City Clerk to have the appointing Commissioner appoint a new member to the Board.

Absences may be excused by notifying the Chairperson or the City Clerk’s Office of the circumstances prior to the meeting.

OFFICERS AND DUTIES:

The members of the Board shall elect a Chairperson, a Vice-Chairperson, and a Secretary at the first regular meeting of the Board/Committee each January. He/she shall serve in the position for a period of one year.

The Chairperson shall perform the duties ordinarily performed by a Chairperson, including presiding at meetings.

The Vice Chairperson shall preside at any meeting in the absence of the Chairperson and shall perform any other duties designated by the Chairperson.

If both the Chairperson and Vice Chairperson are absent, the remaining members, if a quorum is present, shall elect a temporary presiding officer.

The City Clerk or her designee or City staff member assigned to a particular Advisory Board, shall be responsible for preparing written agendas and minutes of all meetings and notices of such meetings to Board members, City Commission, applicable City staff, and the public